USE CASE

Harmonize & Consolidate

  1. Problem description

Companies’ IT landscapes have grown and bear witness to the company’s history. And the bouquet of different systems from different manufacturers and different release versions in numerous languages, distributed to a multitude of international locations, is just as colorful as every story is by nature, especially for larger companies.

However, the resulting complexity threatens to become so huge that it is unmanageable in terms of technical, personnel and financial aspects in the long run. For this reason, companies have been investing in projects aimed at consolidating and harmonizing the IT landscape for years. The end result is the vision of a single central system worldwide, especially in ERP. However, this vision remains unattainable as long as there is no comprehensive strategy for dealing with legacy data and documents.

  1. Repercussions

Consolidation and harmonization of the worldwide ERP landscape immediately results in an often underestimated sub-project: the migration of data and documents from legacy systems. The workload required quickly adds up to 5,000 man-days and more, particularly in the case of larger companies. Added to this, the legacy systems cannot simply be switched off after migration. Finally, the data structures are adapted and modified on their way to the target system. Legal certainty is thus no longer given. So operating costs for the legacy systems are also incurred on a permanent basis in addition to the project costs.

  1. Impact

Business decision makers approve and track consolidation and harmonization projects to cut out dead wood. However, this is only partially successful as long as the legacy systems cannot be decommissioned. The complexity remains high and ties up too many human and financial resources. There is then a lack of these for real innovation projects. At the end of the day, a central ERP system for all employees and departments worldwide should reflect the latest state of business processes and structures and form the basis from which the future will be shaped. Moreover, the poorer the quality of the information transferred from the legacy systems, the more fragile this proves to be. In historically grown, heterogeneous IT landscapes, a large number of duplicate, incomplete and incorrect data records accumulate over time that do not belong in the new central target system. IT specialists and budgets have to be freed from all these legacy issues.

  1. Solution

The solution that fulfills the corporate objectives of ERP consolidation and harmonization projects is to extract the worldwide distributed business information from the applications and the underlying technical systems and store it in a modern, but neutral format on an independent platform in an audit-proof manner.

Since all the extracted data and documents are permanently and legally available on such a platform, only parts of it have to be migrated to the live systems at the central location. If changes to the data structure become necessary, compliance and auditability remain intact because the originals are still on the platform.

The extracted information is stored together with its business context, that means, it is historized, not archived. Users can work with it exactly as they have been used to in the original application and, for example, search for all orders for a specific customer or further training measures for a specific employee and display this information. This makes it possible to decommission the original systems completely after historization.

JiVS IMP is the name of the modern Java-based information management platform that does all this. JiVS IMP acts as a central collection point and provisioning area or “data staging area” in the course of harmonization, consolidation and migration projects. Data and its quality can be analyzed and optimized, for example by means of enrichment and harmonization, an analysis of the information pool’s reduction potential can be created, the filter rules for reduction before data transfer can be defined and made available in a neutral format for the subsequent transformation and migration of the information. Once the migration is complete, JiVS IMP provides legally compliant access to information independent of the device, time and location and subjects the legacy information pool to end-to-end retention management for the seamless management of the historical data and documents’ life cycle. In addition, JiVS IMP’s business object-focused approach provides the option of integrating the platform in modern target environments such as SAP S/4HANA or SAP C/4HANA.

Customers can implement JiVS IMP both in their own data center or use offers from the public cloud for implementation. Supported environments include the Google Cloud Platform, Amazon Web Services and Microsoft Azure. At the same time, customers can choose from a variety of popular database management systems (DBMS), from IBM Db2 to Oracle Database and Microsoft SQL Server to SAP IQ.

  1. Customer benefits

Consolidation and harmonization projects are strategic in nature from the company’s point of view in order to increase sustainability, agility and innovative strength. The potential benefits of such projects are greater the more they are seen as migration projects based on the greenfield, brownfield or bluefield approach. Thanks to JiVS IMP, the decision as to whether any at all or just parts of the data or documents are transferred to the new landscape is made exclusively on the basis of business considerations and that is exactly what modern IT should do today.

The fact that the investment in the necessary platform for the management and migration of legacy data and documents pays for itself very quickly is all the more pleasing. Once all the data and documents from legacy systems have been moved to JiVS IMP, they can be decommissioned and dismantled. This generally reduces operating costs by up to 80 percent or more compared to the cost of continuing to run the legacy systems.

In addition, companies can strategically use JiVS IMP as part of the target landscape to keep the IT environment at the central location permanently lean and agile by regularly transferring business formations that are no longer required to JiVS IMP.

  1. Price and availability

JiVS IMP is available now. The range of functions and price are determined specifically for the project.

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