System Merge & Split

  1. Problem description

System splits and mergers (system merge & split) are on the agenda in many IT departments. The reason for this is, for example, the merging or division of business areas and departments. The main challenge is to split or merge the data and documents available in the original systems. However, it makes little sense both from a business and an objective point of view to always transfer these completely. As many of them are legacy data and documents that are basically only needed in the new environment for read access, for example to comply with legal storage obligations. Added to this, the business context in which they were created is no longer currently relevant and hinders rather than supports the strategic intention of change behind the merge & split system.

  1. Repercussions

Enterprise systems map the history of the company in addition to the current processes. They are therefore full of historical transactions or business objects that are neither suitable for current business nor for the purposes after the systems have been merged or split. For example, hundreds of different types of orders are not uncommon in large companies’ systems. On closer examination, however, only one or two dozen of them are likely to be relevant.

  1. Impact

Merging or splitting enterprise systems is not a purely technical exercise. This is always based on an entrepreneurial intention, for example to act more flexibly in the market or to advance digital transformation and support innovations in the best possible way. The focus is always on change and the new. Companies often migrate to new software versions or even generations in these kinds of projects.

To also transfer legacy data and documents, which actually only require read access, to the new system landscape, time-consuming and costly mapping and transformation processes would be necessary in the course of extensive migration projects. This makes the new environment more complex and therefore more expensive to purchase and operate. Legacy issues are always at the expense of the future.

  1. Solution

The solution, which corresponds to the intention of change and innovation behind a system merge & split, is a neutral, cost-effective and central platform for the partial migration of data and documents from original systems. JiVS IMP is such a modern information management platform and makes the business information available for further use in a neutral and legally compliant format.

JiVS IMP stores the data and documents together with their business context. This means, for example, that users can search for and view all invoices for a specific customer, just as they would in the original system.

As only part of the information usually has to be fed into the new live environment with system merges and splits though, JiVS IMP can be used to select and then transfer the data and documents into the target systems as required.

JiVS IMP acts as a central collection point and provisioning area or “data staging area” for company information in the course of projects for system merges and splits. Data and its quality can be analyzed and optimized, for example by means of enrichment and harmonization, analyzes of the information pool’s reduction potential can be created, the filter rules to reduce the data transfer can be defined and made available in a neutral format for the subsequent transformation and migration of the information. Once the migration is complete, JiVS IMP provides legally compliant access to information independent of the device, time and location and subjects the legacy information pool to end-to-end retention management for the seamless management of the historical data and documents’ life cycle. In addition, JiVS IMP’s business object-focused approach provides the option of integrating the platform in modern target environments such as SAP S/4HANA or SAP C/4HANA.

Customers can implement JiVS IMP both in their own data center or use offers from the public cloud for implementation. Supported environments include the Google Cloud Platform, Amazon Web Services and Microsoft Azure. At the same time, customers can choose from a variety of popular database management systems (DBMS), from IBM Db2 to Oracle Database and Microsoft SQL Server to SAP IQ.

  1. Customer benefits

System merge & split projects are usually of a strategic nature, designed to support and promote change and agility in companies. The potential benefits of such projects are greater the more they are seen as migration projects based on the greenfield, brownfield or bluefield approach. The decision as to whether any at all or just parts of the data or documents are transferred to the new landscape is made exclusively on the basis of business considerations and that is exactly what modern IT should do today.

The fact that the investment in the necessary JiVS IMP platform pays for itself very quickly is all the more pleasing. Once all the data and documents from original systems have been transferred to JiVS IMP, they can be decommissioned and disposed of. The information management platform’s operating costs are generally around 80 percent or more less than those to continue running the original systems.

Finally, JiVS IMP can also be used for a number of other strategic corporate initiatives, for example, for migration to new software generations such as SAP S/4HANA. In all cases, JiVS IMP acts as the central corporate platform for legacy data and documents, managing them in a legally compliant manner throughout their entire life cycle, including controlled and final erasure.

  1. Price and availability

JiVS IMP is available now. The range of functions and price are determined specifically for the project.

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